Ever feel like the days are flying by, and suddenly it's time to submit your hours again? For many organizations, Workday is the central system for tracking time, managing payroll, and ensuring accurate compensation. Understanding how to correctly submit your time in Workday is absolutely crucial. Getting it right ensures you're paid accurately and on time, avoids potential discrepancies that can lead to headaches down the road, and helps your organization maintain accurate records for project costing and compliance.
Submitting your time correctly isn't just a personal responsibility; it's a vital part of the overall operational efficiency of your company. A small error on your timesheet can ripple outwards, affecting project budgets, client billing, and even compliance with labor laws. By mastering the Workday time submission process, you're contributing to a smoother, more transparent, and ultimately, more successful workplace. So, let’s get it right.
What are the most common questions about submitting time on Workday?
How do I enter my time in Workday?
To submit your time in Workday, navigate to the "Time" worklet or search for "Time Entry" in the search bar. Select the appropriate timesheet period, enter your hours worked for each day, ensuring you use the correct work tags (if applicable) for different projects or tasks. Finally, review your entries and click "Submit".
The Workday timesheet is designed to be user-friendly, but accuracy is key. Before submitting, double-check that your hours align with your actual work schedule. Pay close attention to any specific instructions from your manager or HR department regarding how to categorize your time using work tags. These tags help the organization track project costs and resource allocation. If you're working remotely or on different projects, accurately allocating time to the correct project and task is important. Incorrect time entries can impact project budgets and reporting. Should you encounter any difficulties or have questions about specific codes or procedures, contact your supervisor or HR for guidance. Ensuring your time is entered and submitted accurately and on time is crucial for proper payroll and project management.What's the deadline for submitting my timesheet?
Typically, your timesheet is due at the end of the business day on Monday following the end of the previous work week (Sunday). However, this deadline can vary depending on your company's specific payroll policies, so it's crucial to confirm the exact deadline with your manager or HR department.
Submitting your timesheet on time is vital for ensuring accurate and timely payroll processing. Late submissions can result in delays in receiving your paycheck. Workday often sends reminder notifications leading up to the deadline. Check your Workday inbox and email for these notifications to stay informed.
To avoid any issues, it's a good practice to complete and submit your timesheet regularly, preferably at the end of each workday or at least by the end of the week. This allows you to accurately track your hours worked and helps you meet the official submission deadline. Double-check your entries for accuracy before submitting.
How do I correct an error on a submitted timesheet?
To correct an error on a submitted timesheet in Workday, you'll typically need to recall or edit the timesheet, make the necessary changes, and then resubmit it. The exact process can depend on your organization's specific Workday configuration, but generally involves finding the timesheet in your Workday inbox or profile, selecting the option to "Recall" or "Edit," adjusting the hours, project codes, or any other incorrect details, and then submitting the corrected timesheet for approval.
The "Recall" option, if available, effectively retracts the timesheet from the approval workflow, allowing you to make changes as if it were a draft. If "Recall" isn't available, you may need to "Edit" the timesheet. When editing a submitted timesheet, Workday often creates a new version of the timesheet with the corrections, which then needs to be resubmitted. Be sure to carefully review all changes before submitting to ensure accuracy and avoid further delays in processing your pay. Also, it's good practice to add a comment explaining the correction when resubmitting.
If you are unable to recall or edit your timesheet, or if the timesheet has already been fully approved and processed, you will need to contact your manager or the payroll department directly. They can guide you on the specific steps your organization requires for correcting previously approved timesheets, which might involve submitting an adjustment request or completing a separate form. Remember to provide accurate details about the error and the necessary corrections to expedite the process.
Where can I find the Workday time entry policy?
The Workday time entry policy is typically located within your company's internal resources. A common place to find it is in the company's employee handbook, human resources portal, or a dedicated policy document repository accessible through your intranet or Workday itself.
To pinpoint the exact location, you can start by checking your company's onboarding materials, as they often highlight key policies and where to find them. Another approach is to directly search within Workday. Look for a "Policies" or "Resources" section, and then search using keywords like "Time Entry," "Workday Time," or "Timekeeping." If you're still unable to locate the policy, reaching out to your HR department or your direct manager is the best course of action. They can provide you with the correct document or direct you to the appropriate resource.
Remember that time entry policies can vary from company to company, so accessing the correct document ensures you comply with your organization's specific requirements for submitting your time. Knowing the policy ensures proper pay, accurate project costing, and compliance with labor laws.
How do I submit time off requests in Workday?
To submit a time off request in Workday, navigate to the "Time Off" worklet or search for "Request Time Off" in the search bar. Select the type of time off you are requesting, enter the dates and times needed, and provide any necessary comments. Then, review your request and submit it for approval.
Workday's time off request system is designed to be user-friendly and guide you through each step. The initial selection of the "Time Off" worklet (often found on your home screen) is the most common starting point. If you don't see it, the search bar is your friend! Typing "Request Time Off" will directly link you to the correct task. After initiating the request, the system will prompt you to choose the correct time off type (e.g., Vacation, Sick Leave, Personal Time). Carefully select the accurate type, as this impacts approval workflows and time off balances. Ensure you select the correct start and end dates and times. It's also a good practice to add a comment explaining the reason for your time off, especially for longer periods or specific situations that might require additional context for your manager. Double-check all details before submitting, as incorrect information can cause delays in approval. Submitting your time off request triggers the approval process defined by your organization. You can track the status of your request in Workday, and you'll typically receive a notification once it's approved or denied. If your request is denied, review the reason provided by your manager and, if necessary, resubmit with appropriate adjustments.What do I do if my Workday timesheet won't submit?
If your Workday timesheet won't submit, the most common reasons are missing required fields, conflicting time entries, or system errors. Start by carefully reviewing your timesheet for any red error messages or highlighted fields, ensuring all required information like work hours, project codes, and absence requests are accurately entered. If you've identified and corrected any errors, try submitting again.
If your timesheet still won't submit after correcting obvious errors, there are a few more troubleshooting steps to consider. First, double-check for overlapping time entries, especially if you've entered time for multiple projects or used absence requests. Even a slight overlap can prevent submission. Also, verify that your time reporting period is correct; you may be trying to submit for a closed or future period. If the problem persists, a temporary system glitch could be the cause. Try logging out of Workday completely, clearing your browser's cache and cookies, and then logging back in to attempt submission again. Finally, if you've exhausted all other options and your timesheet stubbornly refuses to submit, don't hesitate to contact your manager or your company's HR or IT support team. They may have access to system logs or other diagnostic tools that can pinpoint the problem. They can also help you understand if there are any specific Workday configurations or policies within your organization that are causing the issue. Providing them with screenshots of any error messages you're receiving can also greatly assist in their troubleshooting process.How do I track my hours worked using Workday?
To submit your time on Workday, navigate to the "Time" worklet on your homepage or use the search bar to find "Enter Time." Select the appropriate time entry period, input your hours worked for each day, ensuring you use the correct work tags and project codes if applicable, and then submit your timesheet for approval.
The exact steps might vary slightly depending on your organization's specific Workday configuration. However, generally, after accessing the "Enter Time" worklet, you'll see a calendar view. Click on each day you worked to enter the corresponding hours. You'll likely need to select the "Time Type" (e.g., Regular, Overtime, Vacation) and potentially a "Work Tag" or project code that specifies the type of work you performed or the project you were assigned to. Always double-check your entries for accuracy before submitting. After entering your hours for the entire pay period, review your timesheet carefully. Look for any missing entries, incorrect time types, or errors in your total hours. Once you're confident that your timesheet is accurate, click the "Submit" button. Your timesheet will then be routed to your manager for approval, and you may receive a notification once it has been approved. It is a good practice to keep a personal record of your worked hours for comparison in case of any discrepancies.And that's all there is to it! Submitting your time on Workday is a breeze once you get the hang of it. Hopefully, this guide made the process a little easier for you. Thanks for reading, and don't hesitate to come back if you have any more Workday questions!